Government Portfolio

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Structural Plan Approval Process (for Dept. of   Planning, Western Australia)

Objective:

1.To aim towards becoming paperless office   (everything submitted electronically)

2.To capture one point of truth by tagging and   storing all documents associated with a particular application held within   the system to stay in the system.

3.To track and linking capability across multiple   systems

4.To track history from an audit trail perspective

Responsibilities:

1.Review and standardise the Structural Plan   Approval Process

2.Focus on primarily on lodgement and internal   processing

3.To define and automate (including workflows)   Structural Plan approval process

Key Result Areas: (Project Team of 3 members)

1.Clearly identified   success criteria

2.Requirements   Traceability was achieved

3.Automation increased   productivity, efficiency & accountability within the organization.

Key Deliverables:

1.GAP Analysis Document

2.Problem Statement

3.Business Process   Improvement Document

4.Business Requirements Document

5.Technical Specification